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European Union General Data Protection Regulation (GDPR)

On May 25, 2018, the European Union (EU) General Data Protection Regulation (GDPR) came into force, reflecting the importance of data protection in our increasingly digital world. VORADIAN’s products and services can be leveraged globally and therefore it is important for us that the personal information of our customers and our own people are handled in accordance with GDPR.

The new regulation replaces the existing patchwork of directives and national legislation and brings a degree of long-anticipated consistency to the data protection landscape in Europe. This is setting the benchmark for other regions and many countries are following suit with equivalent arrangements. GDPR embodies the well-recognized privacy principles of transparency, fairness, and accountability. GDPR also seeks to introduce a risk-based approach that enables innovation and participation in the global digital economy while respecting individual rights.

In our view, the digital economy can only flourish when you connect people, process, information and devices in an ethical, meaningful and secure way. That includes creating an environment in which everyone can easily do business and know their data is safeguarded. We are committed to helping our customers and partners by protecting and respecting personal data, no matter where it is from or where it flows. As part of our continuous focus on information security and data privacy, our GDPR readiness activities were delivered through a managed program of activities in the following areas:

Privacy by Design
Integrating data protection, privacy, and security requirements into product design and development methodologies. Embedding privacy requirements in the development cycle from ideation to launch, to validation. In short, we use privacy engineering techniques to evaluate and build better offerings to turn privacy by design policies into actions and tangible improvements.

Third party management
Ensuring that VORADIAN’s valued partners, affiliates, contractors, and suppliers are best able to meet their obligations with respect to data privacy and establishing transparent arrangements through appropriate information sharing agreements. When we work with new suppliers or with long-established strategic partners, we look to apply industry-leading standards that safeguard personal information.

Policies and procedures
Reviewing standards and processes to define the personal information lifecycle and help ensure data transparency, accuracy, accessibility, completeness, security, and consistency. Our Privacy Policy reflecting GDPR requirements sets the context for how we obtain, store and use information relating to our customers and our own people.

Information Governance
Mapping our data and identifying what we have, what we are doing with it, where it is, where it flows, and who has access to it. We classify data based on risk and sensitivity in context. The risk classification is based on data and person perspectives. This allows us to focus on the outcome and purpose of processing, leading to a more holistic risk profile and helping us inform our customers.

As part of our GDPR readiness activities and as required by the regulations, we have updated our analysis of processing activities as part of our continuous review of how personal information is handled across our business operations, products, and services. Our customers have been updated with key information including:

• Privacy Policy for our products and services
• Refinements to our End User License Agreement and consent mechanisms
• Mechanisms by which subject access requests can be made in a secure manner
• Details of VORADIAN products and services explaining how we meet our obligations with respect to GDPR and also wider information security requirements
• A set of FAQ to answer the most common questions about VORADIAN and GDPR.

Our data protection governance arrangements and privacy mindset ensure that our operations are subject to continuous review to maintain alignment with GDPR. As we introduce new products and services, the information provided here will, therefore, be updated periodically. If you require further information relating to VORADIAN and GDPR, please contact us by email at:
Policy No: L25-0031. Effective Date: This GDPR policy is effective as of July 01, 2018
Last Updated: Initial Policy

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